Overview.

• • • • Oversee and manage business coordination, e.g. work with the manager(s) to schedule meetings and manage the flow of business documents.
      • Oversee and manage team coordination, e.g. executive, personal, legal, etc.
      • Oversee scheduling with day-to-day business and personal calendar along with coordinating all travel and events.
      • Oversee communications with management of emails and phone calls.
      • Oversee transportation with pick-ups and drop-offs or car service when needed.
      • Oversee and manage Foundation coordination, e.g. work with the designated team to assist with errands, transportation, and events, etc.
      • Oversee family tasks, handle communication, and coordinate travel, events, etc.
      • Oversee personal tasks and run errands e.g. post office, dry cleaner, grocery store, etc.
        

• • • • To fully understand and have the ability to fulfill the essence and integrity of our brand.
      • Ability to process a high volume of data for problem-solving.
      • Have experience as an executive assistant, or experience performing supportive duties.
      • Strong organizational skills, communication skills, time management skills, and interpersonal skills.
      • Organizational skills and detail-oriented along with experience in adhering to precise and strict deadlines.
      • Ability to give daily briefings to ensure the executive is on task and is aware of upcoming appointments/commitments, changes, conflicts, etc.
      • Ability to overseeing office and project management software (Monday, Zoom, Google Drive, etc.) in order to strategically manage time and task prioritization according to risk level.
      • Coordinate and prepare for office-wide meetings including sending out calendar invites, reaching out to necessary parties for agenda items, creating agenda, and sending out agenda to attendees prior to the meeting.
      • Ability to conduct research, collect and analyze data to prepare reports and documents.
      • Ability to record, transcribe, and distribute minutes of meetings.
      • Ability to monitor, screen, respond to, and distribute incoming and outgoing communications.
      • Ability to liaise with internal staff at all levels of the organization.
      • Ability to interact with external clients in the capacity of organizational and executive liaison.
      • Ability to represent the Founder/CEO by attending meetings in case of absence and hold the responsibility of speaking on their behalf.
      • Ability to maintain organizational integrity and confidence by protecting operations by keeping information confidential.
      • Ability to complete projects by delegating and assigning work to clerical staff and following up on results.
      • Ability to secure information by completing database backups.
      • Ability to archive and provide a historical reference by developing and utilizing filing and retrieval systems and also recording meeting discussions.
      • Ability and passion to contribute to our Founder/CEO, organization, or team by accomplishing research or input as needed.
      • Ability to complete cognitive tasks; to be highly organized, pro-active initiative taker, dependable, practice sound judgment, have the ability to work independently and handle detailed information regarding multiple projects.
      • Must have excellent sales and communication skills including written and verbal, having a professional appearance and exceptional phone etiquette, must be punctual and dependable, ability to complete tasks in a timely manner and with minimal supervision, willingness to take initiative and problem-solve, knowledge of all major social media platforms, and be comfortable overseeing and interfacing with numerous people at every level.
      • Ability to complete administrative tasks and proficient with MS Word, MS Excel, and MS Outlook.
      • Ability to operate standard office equipment: scanning, faxing and copying, maintain an electronic and hard copy filing system, open, sort and distribute mail, perform data entry and scan documents, compose and revise documents including correspondence, reports, and emails, schedule, and coordinate meetings and appointments, maintain office supplies and a tidy office environment, perform other duties as assigned.
      • Desire to align one’s highest values with our Agency’s core values.
      • Desire to create a new standard and raise the bar for how business is done.
      • Desire to wholly devote oneself to fulfill job duties which are aligned with our philanthropic initiatives.